FACILITIES & MAINTENANCE MANAGEMENT

Stop Losing Money to Maintenance Chaos

Whether you need a powerful CMMS platform or want to fully outsource your facility operations, Concoct delivers measurable cost reduction and operational clarity — fast.

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Concoct — Work Orders

Active Work Orders

12 open

HVAC Filter Replacement — Building A

Mike S.

Urgent

Quarterly Fire System Inspection

Sarah T.

Scheduled

Elevator Maintenance — Unit 3

John M.

In Progress

98.5%

Uptime

Open WOs

94%

PM Done

40%

Avg. cost reduction

500+

Facilities managed

99.9%

Platform uptime

24/7

Emergency support

THE PROBLEM

Sound Familiar?

Most organizations are trapped in a cycle of reactive, costly, and disorganized maintenance. It doesn't have to be this way.

Always in Reactive Mode

Equipment breaks at the worst possible time. Your team is constantly firefighting instead of preventing problems before they occur.

Vendor Chaos

10+ contractors, no central visibility. Who's coming? Did they finish? What did it cost? Nobody knows.

Spreadsheet Overload

Work orders in Excel, assets in a notebook, warranties buried in email. Nothing connected, nothing real-time.

Costs Keep Rising

Reactive maintenance costs 3–5× more than planned. Every emergency call is money straight out of your budget.

THE SOLUTION

Two Ways We Solve Your Facility Problems

Whether you want to run your own operations or hand them off entirely, Concoct has a path built for you.

CMMS PLATFORM

Take Control with Concoct Software

For operations teams that want full visibility and control. Manage work orders, assets, vendors, and preventive maintenance from one intuitive platform.

Work order creation & tracking
Asset & equipment management
Preventive maintenance scheduling
Vendor & contractor portal
Real-time dashboards & reporting
Mobile-first for field technicians

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MANAGED SERVICES

Let Us Run Your Facility Operations

For organizations ready to outsource facility management entirely. We handle vendors, work orders, compliance, and reporting — you stay focused on your core business.

Dedicated account manager
Vendor sourcing & management
24/7 emergency response coordination
Compliance & certificate tracking
Monthly performance reports
Guaranteed cost reduction

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PLATFORM FEATURES

Everything You Need to Run Smarter Facilities

WORK ORDER MANAGEMENT

From Creation to Completion — Nothing Slips

Create, assign, and track work orders with ease. Technicians get clear instructions, managers get real-time visibility, and every job has a complete audit trail.

Priority-based scheduling with drag-and-drop
Photo and document attachments
Automated notifications and escalations
Complete history and audit trail

Replace HVAC Filters — Building C

Assigned · Mike S.

Urgent

Quarterly Fire System Check

Assigned · Sarah T.

Scheduled

Parking Lot Lighting Repair

Assigned · John M.

In Review

Lobby Floor Maintenance

Assigned · Anna R.

Complete

248

Total Assets

98.5%

Avg. Uptime

Under Warranty

Due for Service

HVAC Unit — Rooftop A3QR #00423

Last service: 14 days ago · Next PM: Mar 30 · Warranty: Active

ASSET MANAGEMENT

Know the History of Every Asset

Build a complete maintenance record for every piece of equipment. Track costs, failures, and service history to make smarter repair-vs-replace decisions.

QR code scanning for instant asset lookup
Full service history and cost tracking
Warranty and lifecycle management
Failure trend analysis

PREVENTIVE MAINTENANCE

Stop Reacting. Start Preventing.

Schedule recurring tasks that extend equipment life, reduce emergency repairs, and keep you compliant — automatically.

Automated recurring schedules (daily/weekly/monthly)
Calendar view for workload balancing
PM completion tracking and compliance reports
Trigger-based tasks from meter readings

March — Scheduled PMs

HVAC Filter Change — All Units

Mar 25

✓ Done

Monthly Fire Extinguisher Check

Mar 28

Due Soon

Elevator Safety Inspection

Mar 31

Upcoming

Generator Load Test

Apr 2

Upcoming

Vendor Performance

3 Active

PeakCool HVAC Services

42 jobs · Rating: 98%

Preferred

ElectroFix Electrical

18 jobs · Rating: 94%

Approved

QuickPlumb Inc.

11 jobs · Rating: 87%

Probation

VENDOR PORTAL

One Place for All Your Contractors

Bring every external service provider into a single portal. Assign work, approve quotes, track compliance, and build a rated network that saves you time and money.

Vendor self-service portal and onboarding
Automated work order dispatching
Insurance and certificate tracking
Performance ratings and scorecards

HOW IT WORKS

Up and Running in Days, Not Months

Book a Discovery Call

We learn about your operations, assets, and pain points. No pressure — just a 30-minute conversation to see if we're the right fit.

We Configure Your Account

Our team sets up your assets, locations, and workflows. For Managed Services, we begin vendor sourcing and account setup in parallel.

Go Live with Confidence

Launch with a trained team and onboarded vendors. Results show within the first week. We stay with you every step of the way.

Start the Process — Book Your Call

CLIENT RESULTS

Trusted by Operations Teams Across Industries

“We reduced reactive maintenance calls by 60% in the first quarter. The preventive scheduling feature actually works — and our team uses it every day.”

Sarah Chen

Facility Manager, TechHub Office REIT

“We outsourced our entire facility management to Concoct. Costs are down 35% and I've stopped chasing vendors. Best decision we made this year.”

Michael Ross

VP Operations, GreenLeaf Manufacturing

“The vendor portal alone saved us countless hours every month. Every contractor knows exactly what's expected, and we have full accountability.”

David Miller

Director of Facilities, City School District

PRICING

Simple, Transparent Pricing

Start with a free trial. Scale as you grow. No hidden fees.

STARTER

$49/month

For small teams getting started

Up to 50 assets
5 users
Work order management
Basic asset tracking
Email support

Start Free Trial

Book Your Free 30-Minute Demo

See exactly how Concoct can reduce your maintenance costs and streamline operations. No sales pressure — just an honest walkthrough tailored to your needs.

Personalized walkthrough of the platform
Live Q&A with a facility management expert
ROI estimate based on your operation size
Same-day setup if you're ready to go

Or reach us directly:

support@concoct.ca

FAQ

Frequently Asked Questions

For the self-managed CMMS, most teams are fully operational within 1–2 days. For Managed Facility Services, onboarding typically takes 1–2 weeks as we configure your account, import your assets, and source vendors.

Yes. All CMMS plans include a 14-day free trial — no credit card required. You can explore every feature, import your existing asset data, and even invite your team during the trial period.

Absolutely. We provide bulk import tools for assets, locations, work orders, and vendor lists. Our onboarding team can also assist with migration from any legacy CMMS, spreadsheet, or ERP system at no extra cost.

Concoct serves commercial real estate, manufacturing, hospitality, education, healthcare, municipal facilities, and any organization with physical assets to maintain. Our platform and managed service teams adapt to your industry's specific workflows and compliance requirements.

We assign a dedicated account manager who oversees all day-to-day maintenance operations for your facilities. You maintain full visibility through the Concoct platform while our team handles vendor coordination, work order dispatching, compliance tracking, and delivers monthly performance reports.