FACILITIES & MAINTENANCE MANAGEMENT
You Run the Business. We'll Run the Maintenance.
Stop being the one who calls the HVAC company at 9pm. A real coordinator takes over the requests, the vendors, and the follow-ups — and keeps you in the loop without the phone tag. Or run it yourself on our platform. Either way, nothing falls through the cracks again.
Published pricing · Unlimited users · No credit card to book a demo
Unlimited
Users on every plan
$15
Per location/mo, Starter, annual (USD)
No login
Needed for your vendors
$5
Per fleet vehicle/mo (USD)
Built for teams managing
THE PROBLEM
Sound Familiar?
Most organizations are trapped in a cycle of reactive, costly, and disorganized maintenance. It doesn't have to be this way.
Always in Reactive Mode
Equipment breaks at the worst possible time. Your team is constantly firefighting instead of preventing problems before they occur.
Vendor Chaos
10+ contractors, no central visibility. Who's coming? Did they finish? What did it cost? Nobody knows.
Spreadsheet Overload
Work orders in Excel, assets in a notebook, warranties buried in email. Nothing connected, nothing real-time.
Costs Keep Rising
Emergency calls cost more than planned work, and every one comes straight out of your budget.
THE SOLUTION
Two Ways We Solve Your Facility Problems
Whether you want to run your own operations or hand them off entirely, Concoct has a path built for you.
CMMS PLATFORM
Take Control with Concoct Software
For operations teams that want full visibility and control. Manage work orders, assets, vendors, and preventive maintenance from one intuitive platform.
- Work order creation & tracking
- Asset & equipment management
- Preventive maintenance scheduling
- Vendor & contractor portal
- Real-time dashboards & reporting
- Mobile-first for field technicians
MANAGED SERVICES
We Become Your Facilities Department
Not a support upgrade — an operations takeover. A dedicated coordinator runs your maintenance program from inside the platform: triaging every request, dispatching the right vendor, and chasing the follow-ups so you don't have to. You keep authority over the big calls; we handle everything in between.
- Daily triage of every incoming request
- We dispatch your vendors and follow up until it's done
- Weekly PM & vendor review, every Monday
- Urgent requests escalated to you and dispatched to your vendors
- One clean report, delivered by the 5th each month
- Clear decision authority — we act, you approve the big calls
PLATFORM FEATURES
Everything You Need to Run Smarter Facilities
WORK ORDER MANAGEMENT
From Creation to Completion — Nothing Slips
Create, assign, and track work orders with ease. Technicians get clear instructions, managers get real-time visibility, and every job has a complete audit trail.
- Priority-based scheduling with drag-and-drop
- Photo and document attachments
- Automated notifications and escalations
- Complete history and audit trail
Illustrative example, sample data
Replace HVAC Filters — Building C
Assigned · Mike S.
Quarterly Fire System Check
Assigned · Sarah T.
Parking Lot Lighting Repair
Assigned · John M.
Lobby Floor Maintenance
Assigned · Anna R.
Illustrative example, sample data
248
Total Assets
98.5%
Avg. Uptime
67
Under Warranty
14
Due for Service
Last service: 14 days ago · Next PM: Mar 30 · Warranty: Active
ASSET MANAGEMENT
Know the History of Every Asset
Build a complete maintenance record for every piece of equipment. Track costs, failures, and service history to make smarter repair-vs-replace decisions.
- QR code scanning for instant asset lookup
- Full service history and cost tracking
- Warranty and lifecycle management
- Failure trend analysis
PREVENTIVE MAINTENANCE
Stop Reacting. Start Preventing.
Schedule recurring tasks that extend equipment life, reduce emergency repairs, and keep you compliant — automatically.
- Automated recurring schedules (daily/weekly/monthly)
- Calendar view for workload balancing
- PM completion tracking and compliance reports
- Trigger-based tasks from meter readings
March — Scheduled PMs (sample data)
HVAC Filter Change — All Units
Mar 25
Monthly Fire Extinguisher Check
Mar 28
Elevator Safety Inspection
Mar 31
Generator Load Test
Apr 2
Vendor Performance (sample data)
3 ActivePeakCool HVAC Services
42 jobs · Rating: 98%
ElectroFix Electrical
18 jobs · Rating: 94%
QuickPlumb Inc.
11 jobs · Rating: 87%
VENDOR PORTAL
One Place for All Your Contractors
Bring every external service provider into a single portal. Assign work, approve quotes, track compliance, and build a rated network that saves you time and money.
- Vendor self-service portal and onboarding
- Automated work order dispatching
- Insurance and certificate tracking
- Performance ratings and scorecards
HOW IT WORKS
Up and Running in Days, Not Months
Book a Discovery Call
We learn about your operations, assets, and pain points. No pressure — just a 30-minute conversation to see if we're the right fit.
We Configure Your Account
Our team sets up your assets, locations, and workflows. For Managed Services, we begin vendor sourcing and account setup in parallel.
Go Live with Confidence
Launch with a trained team and onboarded vendors. Results show within the first week. We stay with you every step of the way.
PRICING
Simple, Transparent Pricing
Pay for your locations — not for your people. Unlimited users of every role on every plan, so growing your team never grows your bill. Volume discounts kick in automatically as you add sites.
STARTER
Unlimited users, every role
For small operators who dispatch to outside contractors.
- Work order management
- Preventive maintenance scheduling
- Vendor management
GROWTH
Unlimited users, every role
For teams with their own technicians doing the work.
- Everything in Starter
- In-house technicians + mobile app
- Digital checklists and logbook
- Parts and stock inventory
PROFESSIONAL
Unlimited users, every role
For operators who run RFQs, financials, and want AI.
- Everything in Growth
- RFQ bidding and On Site
- Estimates and invoicing
- Budgets and spend analytics
- Projects and reliability reporting
- AI assistant
| Locations | Starter / location / mo | Growth / location / mo | Professional / location / mo |
|---|---|---|---|
| 1–5 | $15 | $35 | $59 |
| 6–20 | $14 | $32 | $53 |
| 21–50 | $12 | $28 | $47 |
| 51+ | $11 | $25 | $41 |
Graduated pricing — each band's rate applies only to the locations inside it, so adding one more location never raises your rate on the ones you already have.
Fleet vehicles — every tier
1–50: $5/vehicle/mo · 51–200: $4/vehicle/mo · 201+: $3/vehicle/mo
MANAGED SERVICES
We Run It For You
One service, sized to your operation. Our coordinators manage your maintenance program inside the platform — PMs, work orders, vendors, and reporting. You stay in the loop without doing any of the work.
What's included
- Work order triage, assignment, and follow-up
- Preventive maintenance scheduling and tracking
- Vendor coordination — dispatching, follow-ups, and documentation
- Monthly performance report delivered by the 5th
- Regular check-in calls with your dedicated coordinator
- Full platform access for your team
- CMMS software included — no separate subscription
- Pricing scaled to your number of locations and assets
CUSTOM PRICING
Tailored to your operation
Pricing is based on the number of locations, assets, and complexity of your maintenance program. We'll put together a plan in a free 30-minute call — no commitment, no pressure.
- Single location or 50+ — we scale to fit
- 30-day cancellation notice, no lock-in
- Platform access for your whole team included
Or email us at support@concoct.ca
Prefer to manage it yourself? View self-serve plans above.
READY TO GET STARTED?
Book Your Free 30-Minute Demo
See exactly how Concoct can reduce your maintenance costs and streamline operations. No sales pressure — just an honest walkthrough tailored to your needs.
- Personalized walkthrough of the platform
- Live Q&A with a facility management expert
- ROI estimate based on your operation size
- Same-day setup if you're ready to go
Or reach us directly:
support@concoct.caFAQ